This Speaker Agreement, effective as of the date of signature, is entered into by and between Speaker and Conway, and is subject to the terms and conditions specified below. Any changes made after the form is submitted will be made in a formal addendum and signed by both parties.
Promotional Resources
Conway asks that the following guidelines are used to promote the event
Conway Social Media:
Facebook: https://www.facebook.com/ConwayGlobal/
LinkedIn: https://www.linkedin.com/company/conway-data-inc-
Twitter: @ConwayGlobal
Deliverable Materials
Speaker shall provide the following information to be used on the program agenda and for promotional purposes:
- Headshot (high-resolution image at least 4x6 & 300dpi, or at least 1MB in size)
- Short biography (maximum 200 words)
Speaker Responsibilities
- Speaker will attend the pre-event conference call – date/time TBD.
- Speaker will be active and engaged during both the panel and Q&A.
- Speaker will provide 3-5 topics/questions that they would like to discuss during the panel
- Speaker will attend at least one networking event.
- Speaker will engage on social media platforms to promote their participation in the event at least one time per month until the conference.
- Social Engagements may include:
- Sharing of any of Conway's posts, company news, press releases, events, employee spotlights, and more.
- "Liking" any of Conway's posts, company news, press releases, events, employee spotlights, and more.
- Tagging Conway, Inc. profile in post on personal social media platforms.
- Using event hashtag on personal social media platforms.
- Contributing unique content to broaden outreach and responding to any/all engagements from follower base.
Conway Responsibilities
Communications: Conway will provide an updated program agenda one to two times per month. A panel call will be scheduled approximately one (1) month prior to the start of the program to discuss the session and discuss final details.
Audio Visual: Conway will provide standard audio visual. Set-up can include: podium, moderator/panel chairs, on-stage table, wireless lapel microphone or hand-held microphone, LCD projector(s) screen(s), (1) confidence monitor, (1) current/next monitor, elevated stage.
Payment terms
If applicable, Conway will pay 50% of total speaker fee within 45 days of receiving time of contract signing, Conway will pay the remaining balance, as well as any invoices submitted for reimbursement, within 45 days post conference. If the Speaker cancels for any reason, 100% of deposits, travel costs, etc., paid by Conway will be reimbursed. If the engagement is cancelled due to "Force Majeure": war, or a threat of war, riot, civil strife, industrial dispute, unforeseen and not forestalled transport delay or adverse weather conditions, or other circumstances beyond reasonable control, no party will be liable for failure to adhere. In this case of cancellation, Conway has the right to cancel remittance of remaining balance to the Speaker, and/or to reschedule the Speaker within the timeframe of one (1) calendar year. If the event is cancelled within 60 days of scheduled date, Conway will pay 50% of the total speaker fee, and/or retains the rights to reschedule with Speaker within one (1) calendar year.
Assumptions
Cancellation: Either party may cancel the engagement by giving the other party written notice within at least thirty (30) days prior to the date of the engagement. If Speaker must cancel within thirty (30) days of the date of engagement, Speaker agrees to provide a suitable replacement within their organization or an organization of the same caliber. Should the Speaker experience a change in job title or organization, Conway may cancel at any time.
Promotion: Speaker grants Conway the right to record, use, publish, or otherwise distribute any recordings of any session speaker conducts or participates in at the event. Such right and permission includes, but is not limited to speaker's name, recorded audio or video, photographs, biographical information, handouts, electronics slides, or any material based upon or derived from the session speaker. Speaker attests that presentation materials do not violate any proprietary personal rights of others, is factually accurate, and is considered Speaker's intellectual property.
This agreement is to be effective as of the date this form is submitted. A confirmation email will be sent to the Speaker once this form is submitted. The representative of Speaker, if any, signing this SA warrants that he/she is a duly authorized representative of Speaker. Conway and Speaker warrant that entering into this SA is not restricted or prohibited by any existing agreement to which they are parties.